Proxy for the general meeting

On Thursday 22 October 2026 at 18:00, E/F FactoryHouse holds its ordinary general meeting at Øens Ejendomsadministration, Lergravsvej 63, 1st floor, 2300 København S. If you cannot attend, you can give a proxy here. It counts as a written proxy under § 6(2) of the bylaws and goes to the board.

01Why it matters this year

The amendment to the bylaws in proposal 5.2 needs the votes of two thirds of all owners, not just two thirds of those present. Every vote counts, your proxy included.

• The monthly contribution goes up, and the meeting must choose between two budgets (item 6).
• There is a proposal for an overall plan for the courtyard with a bicycle shed, a waste area and the glasshouse (proposals 5.3 and 5.4).
• The amendment about the reserve fund (proposal 5.2) needs a qualified majority.

02Give a proxy

Fill in the form. You can give your proxy to the board or to a named person, for example a neighbour who is attending. If you want the vote cast a particular way, write it to the proxy holder.

03About the proxy

• The proxy applies only to the ordinary general meeting on 22 October 2026, not to any later extraordinary meeting.
• Without instructions, the proxy holder votes as they see fit.
• Your spouse or partner can vote for you without a proxy.
• You can still attend yourself even if you have given a proxy.
• The proxy must reach the board no later than the start of the meeting.

If you prefer paper, download the proxy form and send it to holmbladsgade111@probo.dk.

04Agenda

1. Election of chair and minute-taker
2. The board's report for the past year
3. Presentation of the annual accounts with the auditor's report, for approval
4. Presentation of the maintenance plan for the building, for approval
5. Proposals
   • 5.1 Refund of the commercial unit's maintenance costs from the reserve fund
   • 5.2 Amendment to the bylaws: the commercial unit no longer pays into the reserve fund (needs a qualified majority)
   • 5.3 The glasshouse: extending the trial period
   • 5.4 The courtyard: approval of the plan for bicycle shed, glasshouse, waste area and fencing
   • 5.5 Refurbishment of the stairways
6. Presentation of the budget, for approval (two alternatives)
7. Election of a board member
8. Election of deputy board members
9. Election of auditor
10. Any other business

The full notice with the board's comments on each item is available as a PDF, in Danish. The budget proposals and the maintenance plan are sent out at least a week before the meeting.